EXECUTIVE ASSISTANT TO CEO

Prezentare generala

Psihoselect performs the recruitment process for a partner company specialized in information  technology and IT services for the following position:   EXECUTIVE ASSISTANT TO CEO Location – Cluj Napoca   Looking for an experienced, results-driven Executive Assistant with a demonstrated standard of excellence, to support the CEO and liaise with the other board and team members. The right candidate will have a strong bias for action and the ability to think proactively and strategically. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative. Responsibilities: Supports the CEO with daily duties and completes a broad variety of administrative and financial tasks that include managing a calendar of appointments, both personal and professional, expense and cashflow reports and primary accounting paperwork; Manages accounts payable and receivable, maintains relationship with the banks, accounting firms and related partners; assists in potential audits for both Romanian and US company; Manages payroll, HR, including on-boarding and training new members; maintains relationship with law firms, reviews business contracts and advises on potential updates; also in charge of company’s internal regulations; Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response; Plans, coordinates and ensures the CEO’s schedule is followed and respected. Creates win-win situations for direct access to the CEO’s time and office; Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately; Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures; Serves customers by providing product and service information, resolving product and service problems; Provides assistance as needed to front desk operations such as answering phones, accepting package and other deliveries, lunchtime relief, office supplies, greeting and signing in visitors or guests; Manages any special projects, tasks or responsibilities as assigned. Requirements: Strong pulse of the tech industry and an interest in business management; Uphold strict level of confidentiality; Driving license with at least two years of experience; Desire to constantly improve personal skills; Ability to work under pressure and tight deadlines; Open minded and proactive in resolving situations and hardworking; Strong interpersonal skills and the ability to build relationships with business partners; Advanced understanding of Microsoft Suite, Google Apps and expense management; Above the average computer typing skills, at least 60 words typed per minute; Bachelor’s degree or equivalent experience with an active interest towards business management and technology; Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; 3+ years providing support for upper-level management in a related organization (i.e. technology, marketing, management, commerce, manufacturing) and 2+ years supporting C-level executives or equivalent; Excellent, close to native, English and Romanian; Knowledge of other languages (such as German, French or Spanish) and international customs is an asset; Willing to travel occasionally. Accountability: Reports directly to the CEO; Works directly with the Board of Directors; Works directly with the recruiting companies; Works directly with the accounting companies; Works directly with the law firms.   For further information, we will be happy to answer your questions! Raluca Vătămănescu HR PROJECT MANAGER Mobil: 004-0755-041440 E-mail: raluca.vatamanescu@psihoselect.ro